March 12, 2020
We know many of you have questions revolving around the COVID-19 pandemic and we wanted to share with you expectations for the remainder of the semester. Please know we at TEΦ National stand ready to assist you with any and all questions. Please don’t hesitate to reach out to your national staff person, either Nicholas Dondiego (firstname.lastname@example.org) for our chapters or Jake Corter (email@example.com) for our colonies. These are unprecedented times within our organization and as such we must take extraordinary measures to protect not only our members but all who interact with us.
For those campuses who have implemented remote learning we expect all members to follow the directives of your college or university. Please reach out to the office of Fraternity & Sorority Life to discuss any concerns about whether you should return to campus (or when) or not. If your campus has not gone to remote learning and they feel that continued learning on campus is best for that community, please continue as directed. Should you feel uncomfortable doing so, we encourage you to contact your school administration to discuss the matter personally.
Our staff has or is in the process of contacting the leadership of each chapter & colony to discuss your current status with each of you. I have directed our staff to immediately suspend campus visits until such time as we feel it is appropriate to resume. I have asked that those chapters and colonies that were still expecting a visit this semester to hold those meetings remotely either via video or audio conference.
I know some chapters are still in the middle of their candidate education process. In regards to this, we have made the difficult but important decision to move forward with initiating all candidates as soon as possible. If you are presently on campus and it is safe to do so, please initiate your candidates by the end of this weekend. If you are currently on spring break and or already at home due to distance learning, we are requesting that you provide any yet to be learned material to your candidates via email or video conference. We are asking that these members be considered Brothers as soon as practical and if need be to have their formal initiation ceremonies at the start of the fall semester. We know this is not ideal and may be contrary to how it’s been done in the past, but we are again in unprecedented times. It would equally be inappropriate to either drop them from the process nor ask them to continue next semester through no fault of their own. We ask that you communicate with your national staff representative as soon as possible to inform them that this has been completed. Our staff are also prepared to give guidance for dealing with any unique situations that may arise.
As a reminder all chapter’s dues and fees are due by Sunday, March 15, 2020 including candidate initiation fees if not already paid. It is important that this be done to keep your group in good standing. Should you have any questions or concerns about billing, please contact me directly to discuss.
Learn more from the U.S. Travel Association at traveling during Spring Break. This includes guidance for travelers, suggestions for healthy travel practices, and other assorted resources.
For more information about the COVID-19 situation and how the CDC recommends taking action please see: Daily practices recommended by the CDC for everyday preventive actions on campus communities. This includes FAQ’s specific to college and university communities.
Finally, should anyone have any questions or concerns about any of the above, please don’t hesitate to contact me directly. I can be reached at firstname.lastname@example.org.
Please stay safe and we will all get through this situation together!
Tim Smith, Executive Director